DistributorOS
Available nowThe operating system for medical device distribution.
DistributorOS runs a device distributorship end to end — manufacturers and contracts, catalog, accounts and physicians, case readiness, consignment inventory and trays, scrub forms, replenishment, commissions and transparency reporting — across every specialty a distributor carries, not one.
Built for: Independent distributors, agencies and manufacturer field organisations
Sign in at qevatrix.com/auth?product=distributoros · address distributoros.qevatrix.com reserved
About this app
Run a medical device distributorship — cases, consignment inventory, physicians and commissions — on one record set instead of spreadsheets and text messages.
DistributorOS is the operating system for device distribution across every specialty a distributor carries. It holds the manufacturers represented and their contracts, the product catalog, hospital and ASC accounts with their physicians, scheduled cases with their bill of materials and readiness, consignment inventory down to lot and expiry, scrub forms, replenishment, opportunities, commissions and physician transfers of value.
What you can do
- Maintain manufacturers, distribution contracts and the product catalog
- Manage accounts, physicians and territory coverage
- Schedule cases with their bill of materials and track readiness exceptions
- Control inventory locations, lots, serials, expiry and replenishment
- Submit scrub forms and calculate commissions with the rule that produced them
- Log physician interactions, commitments and reportable transfers of value
Problems it solves
- Case readiness confirmed by phone calls the night before surgery
- Consignment stock, trays and expiry tracked in spreadsheets nobody trusts
- Usage re-keyed into billing, replenishment and commission calculations
- Transfers of value reconstructed at year end for Open Payments
Who it is for
- Independent distributors and distribution agencies
- Sales representatives and field operations
- Inventory and logistics managers
- Finance and commission administrators
- Compliance officers handling transparency reporting
Works with
- QualityOSPlanned integrationComplaints and field issues raised on a distributed device are intended to open the matching QualityOS complaint record.Learn more
- DeviceOSPlanned integrationRecall and field-safety notices from the manufacturer record in DeviceOS are intended to resolve to the affected lots and accounts held here.Learn more
The manufacturer and the distributor read the same device, lot and complaint language, so field events, recalls and usage stop being reconciled by email.
Capabilities
What DistributorOS does
Every module writes to the same controlled record set, so nothing has to be exported, re-keyed or reconciled.
Manufacturers, contracts and catalog
Represented lines, territory and exclusivity, renewal notice, commission terms and the product catalog with UDI-DI, GMDN and pricing.
Accounts, physicians and cases
Hospitals, ASCs and IDNs with their physicians, preferences and coverage; every case scheduled with its bill of materials and readiness flags.
Inventory, consignment and trays
Locations, lots, serials, expiry and minimum levels across owned and consigned stock, with replenishment requests raised from real usage.
Scrub forms, commissions and transparency
Case usage captured once and reused for billing, commission calculation with the rule snapshot, and interactions with transfers of value for Open Payments.
Regulatory foundation
Standards it is built against
- 21 CFR Part 820 / QMSR (distributor obligations)
- 21 CFR Part 11
- UDI recordkeeping
- Sunshine Act / Open Payments
- EU MDR 2017/745 Article 14
Qevatrix Intelligence
Where AI helps — and where it stops
Qevatrix Intelligence surfaces the exceptions — cases at risk, stock about to expire, promises going stale — and drafts the follow-up. Every suggestion is a recommendation until a person acts on it.
Pricing
DistributorOS plans
One system for the whole distributorship — cases, consignment inventory, physicians and commissions — priced per agency rather than per representative.
Agency
Independent distributors and single-territory agencies
$795/month
billed annually · $9,540 per year
Up to 15 edit/power users · unlimited read-only users
Core AI assistance, fair use
- Manufacturers, contracts and product catalog
- Accounts, physicians and territory coverage
- Case scheduling with bill of materials and readiness
- Inventory locations, lots, serials and expiry
- Scrub forms and replenishment requests
- Append-only activity trail
- Standard onboarding included
Professional
Multi-territory distributors carrying several specialties
$1,595/month
billed annually · $19,140 per year
Up to 50 edit/power users · unlimited read-only users
Higher AI allowance, fair use
- Everything in Agency
- Consignment control with minimum levels and automatic replenishment
- Opportunities and physician engagement tracking
- Commission calculation with rule snapshots
- Transfer-of-value capture for Open Payments reporting
- Exception-based command center and analytics
Enterprise
National distributors and manufacturer field organisations
Get A Quote
annual agreement
Unlimited users and territories
Custom AI allowances and controls
- Everything in Professional
- SAML/OIDC and SCIM-ready provisioning
- ERP and manufacturer order integrations
- Custom retention and data residency
- API access
- Priority onboarding and support
AI included with fair-use protections. Allowances are per tier and abuse controls apply; we contact you before any limit affects your work.
Works with QualityOS
Distributors with their own quality obligations run QualityOS on the same tenant, so complaints and field issues share one record set.
Prices in USD, per distributorship (not per representative), excluding applicable taxes. Annual billing is the recommended option; month-to-month rates are shown with the billing toggle.
Compare
What is in each plan
| Capability | Agency | Professional | Enterprise |
|---|---|---|---|
| Distribution operations | |||
| Manufacturers, contracts and catalog | Included | Included | Included |
| Accounts and physicians | Included | Included | Included |
| Cases and readiness flags | Included | Included | Included |
| Inventory lots, serials and expiry | Included | Included | Included |
| Consignment and automatic replenishment | Not included | Included | Included |
| Opportunities and engagement | Not included | Included | Included |
| Commission calculation | Not included | Included | Included |
| Compliance foundation | |||
| Append-only audit trail | Included | Included | Included |
| Part 11-ready electronic signatures with captured meaning | Included | Included | Included |
| Standard validation documentation | Included | Included | Included |
| Transfer-of-value capture (Open Payments) | Not included | Included | Included |
| Platform and access | |||
| Edit/power users | Up to 15 | Up to 50 | Unlimited |
| Read-only users | Unlimited | Unlimited | Unlimited |
| SSO (SAML/OIDC) | Not included | SSO-ready | Included |
| API access | Not included | Not included | Included |
Value
The commercial case
What Professional replaces
Professional is about $19,140 per year — one system instead of an inventory spreadsheet, a case-tracking group chat, a commission workbook and a year-end transparency reconstruction.
- Case readiness confirmed in the system rather than by phone the night before
- Expiry and minimum levels watched continuously instead of at count time
- Usage captured once and reused for billing, replenishment and commissions
- Transfers of value recorded as they happen, not rebuilt in January
Questions
DistributorOS pricing FAQ
- Is DistributorOS specialty-specific?
- No. The specialty taxonomy is configured per distributorship, so every line you carry is supported the same way.
- Can we cancel?
- Subscriptions run for the committed term. Annual plans do not auto-escalate mid-term, and you can choose not to renew with 30 days' notice before the renewal date. Month-to-month plans, where offered, can be cancelled at the end of any billing month.
- How much does annual billing save?
- Annual commitment is the recommended option and is priced roughly 15-20% below the equivalent month-to-month rate. The exact saving for each plan is shown on its card when you switch the billing toggle.
- Is onboarding included?
- Standard onboarding — tenant setup, configuration walkthrough, administrator training and the standard validation documentation — is included on self-service tiers. Assisted implementation, data migration and executed validation are optional paid services, quoted before you buy. Enterprise implementation is scoped in your agreement.
- Are there mandatory implementation fees?
- No. Nothing is invoiced that is not on your order form. If your deployment needs assisted implementation or executed IQ/OQ, we quote it up front as an optional service rather than adding it later.
- How are users counted?
- Pricing is based on edit and power users — people who create, review, approve or sign records. Read-only, training-only and basic users are generous by design, because a quality or regulatory system only works when everyone can see it.
- Is AI included?
- AI included with fair-use protections. Allowances are per tier and abuse controls apply; we contact you before any limit affects your work.
- Do we pay for updates?
- No. Product updates, new capability within your tier and regulatory content updates are part of the subscription. Version history and validation impact notes are published with each release.
- What support is included?
- All plans include email support from people who have worked in regulated environments. Professional and above include prioritised response targets; Enterprise agreements can define named contacts and response commitments.
- What does Enterprise add?
- Multi-site and unlimited scale, SAML/OIDC and SCIM-ready provisioning, dedicated validation support, custom retention and data residency, API and integration work, and priority onboarding. Enterprise is always a quoted annual agreement.
- Can we upgrade later?
- Yes. Applications share one tenant and one identity, so moving up a tier or activating another Qevatrix application makes your existing records available immediately — there is no migration and no re-keying. Upgrades are pro-rated.
- Can we get our data out?
- Always. Records, revisions, signature manifests and the audit trail export to open formats (CSV and PDF packages), and Enterprise agreements can add scheduled or API-based extraction.